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Report & MenuDescriptionWhat Does It Help Me Do?Available Training
Finding Budget BalancesBack to top ^
InfoPorte: Ledger Rollup Tabs
Finance > Dept Accounting >


  • Main Ledgers - for
    State, F&A and Trust funds
  • Shows revenue and expense totals and available balance by budget chartfield strings.
  • Breaks out spending totals by pre-encumbrance, encumbrance and expense (Actuals YTD column).
  • Lets you filter on source and department.
  • Lets you filter on account for State funds and all trust funds except Trust 1.
  • Lets you drill down to detailed transactions for each chartfield string displayed.
Source: Commitment Control ledgers; InfoPorte soft encumbrance table if choose Show Projections
  • Keep an eye on your available budget balance and spending during the month.
  • Include projected earnings and fringe in your balances by choosing Yes in the Show Projections filter.
  • Choosing Yes in the Show Projections filter also displays soft encumbrance totals and provides the IPT Balance.
  • Check what you've spent against a certain state appropriation by filtering on source.
Finance > Dept Accounting >

  • OSR Ledger - for OSR funds
  • Shows expense totals and available balance by budget chartfield strings.
  • Breaks out spending totals by pre-encumbrance, encumbrance and expense (Actuals YTD column).
  • Lets you filter on project and source.
  • Lets you drill down to detailed transactions for each chartfield string displayed.
Source: Commitment Control ledgers; InfoPorte soft encumbrance table if choose Show Projections
  • Keep an eye on your available budget balance and spending during the month.
  • Include projected earnings and fringe in your balances by choosing Yes in the Show Projections filter.
  • Choosing Yes in the Show Projections filter also displays soft encumbrance totals and provides the IPT Balance.
  • To exclude cost shared transactions from your balances, enter the source. Otherwise, it's best to leave this field blank.
Finance > Dept Accounting >

  • Parent Ledgers - for State and F&A Parent funds
  • Shows revenue and expense totals and available balance by budget chartfield strings.
  • Breaks out spending totals by pre-encumbrance, encumbrance and expense (Actuals YTD column).
  • Lets you filter on fund and department.
  • Lets you filter on account and source for State Parent funds.
  • Lets you drill down to detailed transactions for each chartfield string displayed.
Source: Commitment Control ledgers; InfoPorte soft encumbrance table if choose Show Projections
  • Keep an eye on your available budget balance and spending during the month.
  • Include projected earnings and fringe in your balances by choosing Yes in the Show Projections filter.
  • Choosing Yes in the Show Projections filter also displays soft encumbrance totals and provides the IPT Balance.
  • Check what you've spent against a certain state appropriation by filtering on source.
Finance > Dept Accounting >

  • FAMODET - for Campus Services and Facilities Services departments
  • Shows expense totals and available balance by budget chartfield strings.
  • Breaks out spending totals by pre-encumbrance, encumbrance and expense (Actuals YTD column).
  • Lets you filter on source, department and account.
  • Lets you drill down to detailed transactions for each chartfield string displayed.
Source: Commitment Control ledgers; InfoPorte soft encumbrance table if choose Show Projections
  • Keep an eye on your available budget balance and spending during the month.
  • Include projected earnings and fringe in your balances by choosing Yes in the Show Projections filter.
  • Choosing Yes in the Show Projections filter also displays soft encumbrance totals and provides the IPT Balance.
Finance > Dept Accounting >

  • Capital Improvement - for Campus Services and Facilities Services departments for your Capital Improvement (CI_KK_Budg) fund
  • Shows expense totals and available balance by budget chartfield strings.
  • Breaks out spending totals by pre-encumbrance, encumbrance and expense (Actuals YTD column).
  • Lets you filter on source.
  • Lets you drill down to detailed transactions for each chartfield string displayed.
Source: Commitment Control ledgers; InfoPorte soft encumbrance table if choose Show Projections
  • Keep an eye on your available budget balance and life-to-date spending.
InfoPorte SAS: Ledger Group Drill Down Report

Finance > Financial Reporting > Ledg/Acct >Ledger Group Drill Down Report

  • Ledger Group Overview (tab 1)
  • Ledger Group Summary (tab 2)
  • Ledger Group Detail (tab 3)


  • Overview shows high-level summary by ledger group, business unit and fiscal year.
  • Shows separate columns for budget, pre-encumbrance, encumbrance, actuals, available balance by ledger group.
  • Lets you drill down to summary level and see summary for each ledger group total broken down by fund group.
  • Lets you drill down to detail level and see individual transactions by ledger group - budget, revenue, expense, and encumbrance.
Source: Commitment Control ledgers
  • Look at an MOU or department budget and actuals at a high-level summary by ledger groups.
  • Drill down to individual transactions that make up the summary totals by ledger group.
Ledger Group Drill-Down Report
InfoPorte SAS: Source List Report

Finance > Financial Reporting > Ledg/Acct >Source List Report
  • Shows high-level summary by source.
  • Shows separate columns for budget, pre-encumbrance, encumbrance, actuals, and available balance.
  • Can filter by business unit and ledger group.
Source: Commitment Control ledgers
  • Monitor your available balance by source and ledger.
    Source List Report
    Finding Fund Balances and Cash BalancesBack to top ^
    InfoPorte SAS: Comprehensive Financial Summary Report

    Finance > Financial Reporting > Cash/Bal > Comprehensive Financial Summary >
    • Ledger/Actuals Source Report with Fund Group - Summary (tab 1)
    • Ledger/Actuals Source Report with Fund Group - Detail (tab 2)
    • Cash and Investments - Ledger/Actuals Source Report (tab 3)
    • Shows beginning and ending fund balance, revenue, expenses, and cash.
    • Has three tabs - third tab just shows cash and investments.
    • Has a summary level organized by source, and a detail level that shows revenue and expenses by account and totals.
    Source: GL Actuals ledger
    • Track your monthly fund balance for Trust funds (auxiliary and recharge), clinical trials, and some contracts.
    Notes:
    1.  For Trust funds, only enter the Source in the Search filters.
    2.  Not as helpful for State and F&A ledger groups because they don't have beginning and ending fund balances.
    • Find your beginning and ending cash balance for the month to help reconcile your asset, liability and fund balance transactions, along with information on the GL Activity tab. (Only a small number of campus departments reconcile asset, liability and fund balance transactions.)
    InfoPorte SAS: G/L Fund Balance Report

    Finance > Financial Reporting > Cash/Bal > G/L Fund Balance Report
    • G/L Fund Balance - Summary Level (tab 1)
    • G/L Fund Balance - Account Level (A) (tab 2)
    • G/L Fund Balance - Account Level (A) (tab 3)
    • G/L Asset & Liability Changes (tab 4)
    • Shows beginning and ending fund balance, revenue and expenses, and changes in assets and liabilities.
    • Has a summary level filtered by fund and/or source with beginning balances, revenue and expense totals, and ending balance.
    • A detail level shows revenue and expenses by account and totals.
    • Fourth tab shows the changes in assets and liabilities by account.
    Source: GL Actuals ledger
    • Keep an eye on your fund balance for a Trust fund.
    Note: For most searches, only enter the Source in the Search filters. If your source is used by multiple departments, then use department filter.
    Finding Formula Allocation Amounts Back to top ^
    InfoPorte: Financial Reporting > Cash/Bal Tab
    • Shows formula allocation amounts by fiscal year, project department, project, principal investigator, principal investigator home job department, and DLAM.
    • Shows formula allocation amounts by fiscal year, project department, project, principal investigator, principal investigator home job department, and DLAM.
    Reconciling Back to top ^
    InfoPorte: Monthly Management Reports

    Finance > Monthly Reports tab
    • Shows static view of a month’s transactions, after month-end close.
    SOURCE: Commitment Control (KK) ledgers
    • Reconcile revenue and expense transactions for your State funds, with Program and without.
    InfoPorte: Transactions Tab

    Finance > Dept Accounting > Transactions
    • Shows transactions for all revenue and expense accounts.
    Source: transactions entered in ConnectCarolina; Commitment Control ledgers
    • Reconcile revenue and expense transactions for your State, F&A, Trust, OSR, FAMODET and Capital Improvement funds. Generate a list of transactions for a given chartfield string and match them to your supporting paperwork.
    • Review soft encumbrances that haven't expired by clicking the advanced filter arrow and in the Trans Type field, choose SOFT-ENCUMBRANCE.
    InfoPorte: GL Activity Tab

    Finance > Dept Accounting > GL Activity
    • Shows journal entries for all asset, liability, fund balance, revenue, and expense accounts.
    • Presents activity summed up by chartfield string, not detailed transactions.
    Source: GL Actuals ledger
    • Reconcile your assets, liabilities, and fund balance transactions.
    Note: Only a few campus departments do this; most reconcile revenue and expense accounts.
    • Monitor receipts for your OSR funds.
    Managing Salary & FringeBack to top ^
    InfoPorte: BMS

    Finance > Dept Accounting > Other Reports
    • Allows you to filter Commitment Control budget transactions from the State ledger group on budget chartfields and pulls in HCM records that match on budget chartfields.
    Source: Commitment Control ledger
    SAS Web Studio: Payroll Accounting Report
    Finance > Financial Reporting tab > Personnel tab > Payroll Accounting Report
    • Displays detailed payroll information since 10/1/14.
    • It shows when a transaction posted for each charfield string, regardless of the pay period the transaction applies to.
    • Lets you filter for dates, chartifeld, employee IDs, expense types, and payroll run IDs.
    • Report includes the Application Journal ID.
    This report is meant for financial professionals that need to see a complete history of payroll transactions for an employee or chartfield string by accounting dates. Payroll information is broken down into payment type categories and is further organized by PIDs and charfields. Effort percentages are calculated to use in reporting for contracts and grants.
    Infoporte SAS: Suspense Report

    Finance > Financial Reporting >Misc
    • Displays suspense account 511190 summary and detail transactions by department and source.
    Source: Commitment Control ledgers
    Infoport SAS: Summer Salary & Overloads Report

    Finance > Financial Reporting >Misc

    • The report has four tabs:
      • Summer Salary - Summary
      • Summer Salary - Details
      • Overload - Summary
      • Overload - Details
    • Access is limited to those that have authorized security access
    • Report provides data on both nine-month and twelve-month faculty & staff members who receive compensation for work during the summer months & academic year
    ConnectCarolina: Pending Transactions Report

    Main Menu > HR/Payroll Menu > Payroll Acct. Adj. Tool (PAAT) > Review Pending Transactions
    • Shows a list of all pending PAAT transactions for a department or school
    • Includes those with In Progress and Needs Approval statuses
    • Each transaction listed has a link to the adjustment
    • Check the approval status of PAAT transactions
    ConnectCarolina: Suspense Transaction Report

    Main Menu > HR/Payroll Menu > Payroll Acct Adj. Tool (PAAT) > Current Suspense
    Charges
    • Shows a list of charges for a department or school that have gone to the suspense account, broken down by employee and pay period
    • Check an employee’s payroll that is sitting in your suspense account
    InfoPorte: Labor & Expense Report

    HR > Payroll > PAAT >

    • The report has three tabs:
      • Labor & Expenses Summary
      • Labor & Expenses Detail
      • Labor & Expenses Detail Codes
    • Shows the funding sources of labor expenses, by summary and detail
    • Mirrors the Labor Expense Report that was available in the Retroactive Funding Transfer Application (short- term retro tool)
    • Summary tab shows expenses by department
    • Detail tab breaks out expenses by employee
    • Detail Codes tab shows expense broken out by wages and taxes
    • Review the funding sources of your labor expenses
    • Check a specific pay cycle distribution for an employee
    Reviewing GrantsBack to top ^
    InfoPorte: OSR Invoice Listing Report

    Finance > Dept Accounting > Grants > OSR Campus Reports
    • Shows all invoices sent to sponsors since the beginning of a project.
    Source: GL Actuals ledger
    • See a listing of all invoices sent to a sponsor and the balance of your project's budget.
    Infoporte GL Activity Tab

    Finance > Dept Accounting > GL Activity
    • Any expenditure reporting to outside agencies must be based on actuals reflected on GL actuals ledger.
    Source: GL Actuals ledger
    • Monitor your OSR projects.
    InfoPorte SAS: Comprehensive Financial Summary Report

    Finance > Financial Reporting > Cash/Bal > Comprehensive Financial Summary >
    • Ledger/Actuals Source Report with Fund Group - Summary (tab 1)
    • Ledger/Actuals Source Report with Fund Group - Detail (tab 2)
    • Cash and Investments - Ledger/Actuals Source Report (tab 3)
    • Enter project number in project field
    • Shows beginning and ending fund balance, revenue, expenses, and cash.
    • Has three tabs - third tab just shows cash and investments.
    • Has a summary level organized by source, and a detail level that shows revenue and expenses by account and totals.
    Source: GL Actuals ledger
    • Find your beginning and ending cash balance for the month to help reconcile your asset, liability and fund balance transactions, along with information on the GL Activity tab.
    InfoPorte: Grant Profile Tab

    Finance > Dept Accounting > Grants > Grant Profile
    • A high-level "one-stop shop" report for grants with one summary line per project.
    • Shows burn rates and project details including principal investigator (PI), status, and start and end dates.
    • Shows life-to-date (LTD) direct, indirect, and total remaining balance.
    • Lets you drill into each project to see more grant details on the Grant Details Tab.
    Source: RAMSeS and Commitment Control ledgers
    • Do a quick spot check of your grants' remaining balances or grant end date.
    • Look up the PI or status of a grant.
    InfoPorte: Grant Details Tab

    Finance > Dept Accounting > Grants > Grant Profile > click any project link to display Grant Details tab
    • A comprehensive "one-stop shop" for individual projects.
    • Shows all grant details including sponsor, team members, milestones, rollup details, rebudgetary allowability, and cost sharing if applicable.
    Source: RAMSeS and Commitment Control ledgers for OSR Ledger rollup section
    • Monitor your grant's life-to-date financial activity.
    • Look up non-financial grant details.
    ConnectCarolina Inquiry: Budget Overview Inquiry

    Main Menu > Finance Menu > Commitment Control > Review Budget Activities > Budget Overview
    • Shows expense totals and available balance by budget chartfield strings in real-time.
    • Breaks out spending totals by pre-encumbrance, encumbrance and expense.
    • Let’s you filter on project and source.

    Source: Commitment Control ledgers
    • Keep an eye on your available budget balance and spending during the month.
    • Get the most current balances when preparing budget revision requests.
    • To exclude cost shared transactions from your balances, enter the source. Otherwise, it’s best to leave this field blank.
    InfoPorte SAS: C&G Expenditures - Summary

    Finance > Dept Accounting > Grants > OSR Campus Reports > C&G Expenditures - Summary
    • Shows grant LTD spending and remaining balance at a high level.
    • Shows a project's budget, actuals, encumbrances, and remaining balance broken out by direct and indirect expenses, and cost sharing if applicable.
    • Does not show pre-encumbrances
    • For direct expense, breaks out Actuals by personnel, fringe, purchased services, supplies and materials, and other expenses.
    Source: Commitment Control ledgers
    • Monitor LTD activity of grants that use an itemized or summary budget.
    • Review LTD activity broken down by direct and indirect spending plus by account categories such as personnel and fringe.
    • View a total expense amount along with spend breakdown by direct and indirect costs.
    InfoPorte SAS: C&G Expenditures - Account Level

    Finance > Dept Accounting > Grants > OSR Campus Reports > C&G Expenditures - Account Level
    • Shows detailed grant spending at the account level.
    • Format mirrors the C&G Summary report but breaks out spending further by individual account.
    • Does not show pre-encumbrances.
    Source: Commitment Control ledgers
    • Monitor life-to-date activity of grants that use an itemized budget.
    • View activity broken down by direct and indirect spending plus by individual accounts.
    OSR Payments Report

    Finance > Dept Accounting >
    • Grants > OSR Campus Reports > OSR Payments Report

    • Shows all payments made from sponsors since go-live on October 1, 2014
    • Shows payments in the form of GL journals, payment journals received from sponsors, maintenance journals reflecting movement of payments to different projects, and direct cash journals
    • Lets you view the results by rolled up journal amount, or be individual journal amount

    • Ensure you have received all the expected payments from sponsors
    • Ensure the sponsor payments are on the correct project and account

    Reviewing Soft EncumbrancesBack to top ^
    InfoPorte: Soft Encumbrances Tab

    Finance > Dept Accounting > Soft Encumbrances
    • Shows all your soft encumbrances, both expired and unexpired.
    • Lets you filter on project, program, cost codes, department, fund and source.
    Source: InfoPorte soft encumbrances table
    • Monitor soft encumbrances for your department or project.
    • Delete soft encumbrances that have moved to a pre-encumbrance or later stage.
    Notes:
    1. To see available balances with soft encumbrances, see the Ledger Rollups Tab section.
    2.  To see only soft encumbrances that haven't expired, see the Transactions tab section.
    • Financial Reporting with InfoPorte Classroom Training
    Reviewing Cost CodesBack to top ^
    InfoPorte: Program/Cost Code: Summary Tab

    Finance > Dept Accounting > Program/Cost Code > Summary
    • Shows financial activity for ConnectCarolina cost codes and programs on a one-line summary.
    • Displays budget, expenses and available balance.
    • Lets you drill in to program or cost code to see detail on Ledger rollup or transactions.
    Source: Commitment Control ledgers
    • Check the spending totals and available balance on a specific ConnectCarolina cost code or program.
    • Financial Reporting with InfoPorte Classroom Training
    InfoPorte: Program/Cost Code: Rollup Tab

    Finance > Dept Accounting > Program/Cost Code > Rollup
    • Shows financial activity for ConnectCarolina cost codes and program at the account detail level.
    • Shows grand totals for spending and available balance.
    Source: Commitment Control ledgers
    • Check the spending activity at the account level for a ConnectCarolina cost code or program.
    • Financial Reporting with InfoPorte Classroom Training
    InfoPorte: Program/Cost Code: Transactions Tab

    Finance > Dept Accounting > Program/Cost Code > Transactions
    • Shows financial activity for ConnectCarolina cost codes and program at the transaction detail level.
    Source: Commitment Control ledgers
    • Review the transactions that make up the expenses of a ConnectCarolina cost code or program.
    • Financial Reporting with InfoPorte Classroom Training
    InfoPorte: IPT Cost Code: Summary Tab

    Finance > Dept Accounting > IPT Cost Code > Summary
    • Shows a quick summary of budget and actuals for your IPT cost codes on one page.
    • Displays budget, expenses and available balance.
    • Lets you drill in to cost code to see detail on Ledger rollup or transactions.
    Source: Commitment Control ledgers, InfoPorte cost code table
    • Check the spending totals and available balance on a specific InfoPorte cost code.
    InfoPorte: IPT Cost Code: Rollup Tab

    Finance > Dept Accounting > IPT Cost Code > Rollup
    • Shows financial activity for InfoPorte cost codes at the account detail level.
    • Shows grand totals for spending and available balance.
    • Lets you drill in to account to see transactions that make up the account totals.
    Source: Commitment Control ledgers, InfoPorte cost code table
    • Check the spending activity at the account level for an InfoPorte cost code.
    InfoPorte: IPT Cost Code: Transactions Tab

    Finance > Dept Accounting > IPT Cost Code > Transactions
    • Shows financial activity for InfoPorte cost codes at the transaction detail level.
    Source: Commitment Control ledgers, InfoPorte cost code table
    • Review the transactions that make up the expenses of an InfoPorte cost code.
    InfoPorte: IPT Cost Code: IPT List Tab

    Finance > Dept Accounting > IPT Cost Code > IPT List Tab
    • Shows all your IPT cost codes
    • Lets you filter on department and active/inactive cost codes
    Source: Commitment Control ledgers , InfoPorte cost code table
    • Review your department's active InfoPorte cost codes

    • Review your department's inactive InfoPorte cost codes and delete or edit them if needed
    Reporting for FoundationsBack to top ^
    InfoPorte SAS: Foundation Report

    Finance > Financial Reporting > Cash/Bal > Foundation Report
    • Shows beginning and ending fund balances, revenue, expense, payout and assets by fund 29910, 29920, 29930 and source at a summary level.
    • Lets you filter on fund, source and department.
    • Lets you drill down to detail level.
    Source: GL Actuals Ledger
    • Look up fund balances for a foundation.
    nVision Reports:
    • Trial balance by fund
    • Shows trial balance by detailed GL account balances.
    • nVision reports are generated as excel files
    • Reports are emailed to each foundation after each month close
    • Reports allow you to expand or collapse rows & columns
    • Plus & minus buttons in the top row allows columns to be expanded or collapsed to view detailed information
    nVision Reports:
    • Trial balance by fund-source
    • Trial balance provides summary by source for funds 299.
    • Same as above.
    nVision Reports:
    • Trial balance by account
    • Trial balance provides summary by account for funds 299.
    • Same as above.
    nVision Reports:
    • Foundation fund balance rollover
    • Summarizes life-to-date data for funds 29910, 29920, 29930.
    • Shows beginning, ending fund balance, current year revenues, expenses and transfers and changes in equity.
    • Same as above.
    Running Income StatementsBack to top ^
    InfoPorte SAS: Income Statement

    Finance > Financial Reporting > Cash/Bal > Income Statement
    • Shows actual revenues and expenses as operating and non-operating categories.
    Source: GL Actuals ledger
    • Produce an income statement for a fund or department.


    Key Terms

    Available Balance
    • Represents the budget amount available for a particular budget period.
    • Driven by budget checking.
    • Based on Commitment Control ledgers (state, F&A, trust, OSR)
    Fund Balance
    • Represents the total net worth of a fund
    • Represents total assets minus total liabilities.
    • Driven by the GL journal posting process.
    • Based on GL Actuals Ledger.
    Cash Balance
    • Represents a summary of all cash accounts.
    • Driven by the GL journal posting  process. Based on the GL Actuals Ledger.
    Commitment Control (KK)
    • UNC budgeting control ledgers(State, F&A, Trust, OSR, program & cost codes)
    GL Actuals
    • Actuals in UNC’s general ledger and official book of record


     FAQS

    GENERAL

    Click to read General FAQs

    Q: Does the information in ConnectCarolina automatically update to InfoPorte?

    A:  Transactions entered in ConnectCarolina appear in InfoPorte the next day, not immediately. Some transactions — particularly payroll and some procurement transactions, such as canceling a purchase order — may not be available in InfoPorte until the following Monday (because they are processed over a weekend).

    Information about when the data was updated appears in the News section of the Portal page and is visible immediately after you login to ConnectCarolina.  If there is a delay with data updates, a message displays in the Daily Status section of the Portal page.

    Q: Is training offered for InfoPorte reporting

    A:  Yes, there are two classes: one on HR reports and one on Finance reports.  The training schedule includes upcoming dates and times for both the Financial Reporting for InfoPorte class and the HR/Payroll Reporting for InfoPorte class.  The schedule is located at ccinfo.unc.edu > Training> Training Schedule.  Access to InfoPorte is a prerequisite for these classes.

    FOR BUSINESS MANAGERS

    Click to read Business Manager FAQs

    Q: How can I determine my balance?

    A: Expenses never change, but sometimes it may seem like “the data doesn’t match.” Available budget balance will continue to change based on encumbrances, which are based on budget.  Your available budget balance will fluctuate throughout the month until the month is closed. You can use the InfoPorte Ledger Rollup Tabs to keep an eye on your available budget balance and spending during the month.  These tabs and other tools and their uses are described in the Finding Budget Balances section of the Financial Reporting Quick Reference Guide.

    A Budget Balances concepts document explains fluctuations of available budget balances in InfoPorte and the key related concepts.

    The Budgeting 101 document was recently updated and is an excellence source of budgeting overview info.

    Q: I want to see what transactions have not posted, are awaiting approval or are might be held up in processing.

    A: Check out the Working with Unposted Transactions section of the Financial Reporting Quick Reference Guide.  You can use the ConnectCarolina Query Viewer to run queries that will identify transactions that haven’t posted yet so you can check if there are problems that need resolving. The Approval Worklist Query identifies all requisitions with any issue holding up processing.

    FOR PRINCIPAL INVESTIGATORS

    Click to read PI FAQs

    Q: How can I see the remaining balance for my grant?

    A: The InfoPorte Grant Profile Tab can be used to review remaining balances and spot-check your grants’ remaining balances or grant end date. You can also view details for each project on the InfoPorte: Grant Details Tab.

    Paths for these reports and a catalogue of other grants-related reports can be found in the Reviewing Grants section of the Financial Reporting Quick Reference Guide. 

    FOR DEANS

    Click to read Deans FAQs

    Q: I need to review an income statement for our department. How do I access it?

    A: The InfoPorte SAS Income Statement allows you or your business manager to produce an income statement for a fund or a department.  This report shows operating and non-operating expenses. This can be found in the Running Income Statement section of the Financial Reporting Quick Reference Guide.


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