ePAR Actions and Action Reasons
The Hire/Add Job Form Type is used to hire or rehire employees and contingent workers to a new position or an additional position. The form requires Hire (HIR) or Add Contingent Worker (ADD) Action and Reason Code.
The Provisional Hire Form Type is for Regular Faculty only and shares the same Hire (HIR) Action and Reason Codes.
In certain cases, a Position Change (POS) Action or Return from Leave/Return from Work Break (RFL, ESW, FIR) can be added to the form for Position and Return status changes. Refer to the Position Change or Leave of Absence/Work Break section for a list of Reasons and allowable Employee Groups.
| Reason | Definition | Allowable Employee Group(s) |
|---|---|---|
| Agency Transfer (TRF) | The movement of an employee from a North Carolina State Agency position to a UNC Chapel Hill position without a break in service. A break in service occurs when an employee is in nonpay status for more than thirty-one calendar days from the last day of work (except when on leave without pay). | EHRA Non Faculty Faculty Regular Law Enforcement Officer SHRA Permanent |
| EHRA Additional Appointment (EAD) | Hire of an existing active employee into a secondary position. | Clinical Fellow / Resident EHRA Non Faculty EHRA Student / Teaching Fellow Faculty Regular Faculty Intermittent/Temp Law Enforcement Officer Post Doc |
| New Employment (NEW) | The initial employment of an individual to a position in the university. This action should be used only to hire applicants who are not currently or previously employed with a State Government agency or university. | Clinical Fellow / Resident EHRA Non Faculty EHRA Student / Teaching Fellow Faculty Regular Faculty Intermittent/Temp Law Enforcement Officer Post Doc SHRA Permanent SHRA Student SHRA Temporary |
| Start Acting/Interim Appt EHRA (SAI) | Hire of an existing active employee into a secondary acting or interim position. Appointments are of limited duration. | EHRA Non Faculty Faculty Regular |
| Transfer Within UNC System (TWU) | The movement of an employee from a UNC System School position to a UNC Chapel Hill position without a break in service. A break in service occurs when an employee is in nonpay status for more than thirty-one calendar days from the last day of work (except when on leave without pay). | EHRA Non Faculty Faculty Regular Law Enforcement Officer SHRA Permanent |
| Zero Based / No Intend to Pay (ZBR) | Hire of a Contingent Worker (temporary, zero base salary, and no intent to pay). | EHRA Non Faculty Zero Base Rate Faculty Zero Base Rate (CWR) Post Doc - External Payroll |
If you have questions about Action Reasons contact your School/Division HR Consultant. You can also contact the Business Systems Help Desk at (919) 962-HELP or https://help.unc.edu/sp
The Transfer Job Form Type is used to transfer employees or contingent workers from an existing, active position into another position. The form requires Transfer (XFR) Action and Reason Code.
In certain cases, a Position Change (POS) Action or Return from Leave/Return from Work Break (RFL, GSR, FIR) can be added to the form for Position and Return status changes. Refer to the Position Change or Leave of Absence/Work Break section for a list of Reasons and allowable Employee Groups.
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If you have questions about Action Reasons contact your School/Division HR Consultant. You can also contact the Business Systems Help Desk at (919) 962-HELP or https://help.unc.edu/sp
In some cases, a Position Change (POS) Action can be added to a Hire/Add Job, Transfer Job, or Update Existing Job Form Type in order to allow certain Position Data to be modified as part of the ePAR, such as the Reports To position number or FTE. A Position Change Action and Reason must be added in order for Position fields to be edited.
| Reason | Definition | Allowable Employee Group(s) | |
|---|---|---|---|
| Change Reports To (RPT) | Select POS / RPT if the Reports To position number needs to be changed as part of the ePAR. If this combination is not selected, the position fields will be read only. If the combination is selected, the Reports To field MUST be modified. | Clinical Fellow / Resident EHRA Non Faculty EHRA Non Faculty Zero Base Rate EHRA Student / Teaching Fellow Faculty Regular Faculty Intermittent/Temp Faculty Zero Base Rate (CWR) Law Enforcement Officer Post Doc Post Doc - External Payroll SHRA Permanent SHRA Student SHRA Temporary | |
| FTE Change/Employee Req (FTR) | Select POS / FTR if the FTE of the position needs to be changed as part of the ePAR due to the employee requesting the change. If this combination is not selected, position fields will be read only. If it is selected, the FTE field MUST be modified. *Note: Depending on the type of form and Employee Group you are working with, you may or may not be able to update the FTE. You can always submit a Position ePAR to update a Position FTE. | Hire, Transfer, Update: Clinical Fellow / Resident EHRA Student / Teaching Fellow Faculty Intermittent/Temp SHRA Student SHRA Temporary Update Existing Job only: EHRA Non Faculty EHRA Non Faculty Zero Base Rate Faculty Regular Faculty Zero Base Rate (CWR) Law Enforcement Offer Post Doc Post Doc - External Payroll SHRA Permanent | |
| FTE Change/Employer Dec (FTD) | Select POS / FTD if the FTE of the position needs to be changed as part of the ePAR due to the department requesting the change. If this combination is not selected, position fields will be read only. If it is selected, the FTE field MUST be modified. *Note: Depending on the type of form and Employee Group you are working with, you may or may not be able to update the FTE. You can always submit a Position ePAR to update a Position FTE. | Hire, Transfer, Update: Clinical Fellow / Resident EHRA Student / Teaching Fellow Faculty Intermittent/Temp SHRA Student SHRA Temporary Update Existing Job only: EHRA Non Faculty EHRA Non Faculty Zero Base Rate Faculty Regular Faculty Zero Base Rate (CWR) Law Enforcement Offer Post Doc Post Doc - External Payroll SHRA Permanent | |
| Position Data Update (UPD) | Select POS / UPD to change allowable position attributes. This includes TIM Approver, Location, Subject to HIPAA, Severe Weather Essential, Communicable Disease Mandatory, AHEC, Immunization Review Required, and Bloodborne Pathogen. Job Code can be changed for SHRA Students, EHRA Students, or Postdoctoral Scholars only. Regular/Temporary can be changed for EHRA Non Faculty only. | EHRA Student / Teaching Fellow Faculty Regular Faculty Intermittent/Temp Faculty Zero Base Rate (CWR) Post Doc Post Doc - External Payroll SHRA Student | |
| Track Change (TCH) | This is placeholder text. Definition coming soon. | Faculty Regular |
If you have questions about Action Reasons contact your School/Division HR Consultant. You can also contact the Business Systems Help Desk at (919) 962-HELP or https://help.unc.edu/sp
The Update Existing Job Form Type is used to update an individual’s Job Data details, such as extending the end date, reappointing, and service period changes.
| Reason | Definition | Allowable Employee Group(s) | |
|---|---|---|---|
| Add Additional Document (ADD) | This is placeholder text. Definition coming soon. | Clinical Fellow / Resident EHRA Non Faculty EHRA Non Faculty Zero Base Rate EHRA Student / Teaching Fellow Faculty Regular Faculty Intermittent/Temp Faculty Zero Base Rate (CWR) Law Enforcement Officer Post Doc Post Doc - External Payroll SHRA Permanent SHRA Student SHRA Temporary | |
| Data Correction (DTC) | This is placeholder text. Definition coming soon. | Clinical Fellow / Resident EHRA Student / Teaching Fellow Faculty Regular Faculty Intermittent/Temp Faculty Zero Base Rate (CWR) Post Doc Post Doc - External Payroll SHRA Student SHRA Temporary | |
| End Date Change (EED) | This is placeholder text. Definition coming soon. | Clinical Fellow / Resident EHRA Non Faculty EHRA Non Faculty Zero Base Rate EHRA Student / Teaching Fellow Faculty Regular Faculty Intermittent/Temp Faculty Zero Base Rate (CWR) Post Doc Post Doc - External Payroll SHRA Student SHRA Temporary | |
| Faculty Extend Tenure Clock (TCS) | This is placeholder text. Definition coming soon. | Faculty Regular | |
| Fixed Term to TT/T (FTT) | This is placeholder text. Definition coming soon. | Faculty Regular | |
| Job Data Change / Other (JDC) | This is placeholder text. Definition coming soon. | Clinical Fellow / Resident EHRA Non Faculty EHRA Non Faculty Zero Base Rate EHRA Student / Teaching Fellow Faculty Regular Faculty Intermittent/Temp Faculty Zero Base Rate (CWR) Law Enforcement Officer Post Doc Post Doc - External Payroll SHRA Permanent SHRA Student SHRA Temporary | |
| Named Professorship - Add (ANP) | This is placeholder text. Definition coming soon. | Faculty Regular | |
| Named Professorship - Remove (RNP) | This is placeholder text. Definition coming soon. | Faculty Regular | |
| Named Term Professorship - Add (ATP) | This is placeholder text. Definition coming soon. | Faculty Regular | |
| Named Term Professorship - Rmv (RTP) | This is placeholder text. Definition coming soon. | Faculty Regular | |
| Post Tenure Review (PTR) | This is placeholder text. Definition coming soon. | Faculty Regular | |
| Primary Faculty Update (PFU) | This is placeholder text. Definition coming soon. | Faculty Regular Faculty Intermittent/Temp | |
| Reappointment (RAP) | This is placeholder text. Definition coming soon. | Clinical Fellow / Resident EHRA Non Faculty EHRA Non Faculty Zero Base Rate EHRA Student / Teaching Fellow Faculty Regular Faculty Intermittent/Temp Faculty Zero Base Rate (CWR) Post Doc Post Doc - External Payroll | |
| Service Period Change (SPC) | This is placeholder text. Definition coming soon. | Faculty Regular Faculty Intermittent/Temp Faculty Zero Base Rate (CWR) |
If you have questions about Action Reasons contact your School/Division HR Consultant. You can also contact the Business Systems Help Desk at (919) 962-HELP or https://help.unc.edu/sp
The Update Existing Job Form Type is used to place jobs on leave of absence and/or return from leave, as well as initiate a short work break and/or return an employee from work break.
In certain cases, a Return from Leave/Return from Work Break (RFL, GSR, FIR) can be added to a Transfer in order to return someone as part of the transfer action.
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If you have questions about Action Reasons contact your School/Division HR Consultant. You can also contact the Business Systems Help Desk at (919) 962-HELP or https://help.unc.edu/sp
The Update Existing Job Form Type is used for Faculty and Joint Promotions…
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If you have questions about Action Reasons contact your School/Division HR Consultant. You can also contact the Business Systems Help Desk at (919) 962-HELP or https://help.unc.edu/sp
The Update Existing Job Form Type is used to change an active employee’s compensation. The form requires a Pay Rate Change (PAY) Action and Reason Code be selected in order to adjust or remove compensation.
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If you have questions about Action Reasons contact your School/Division HR Consultant. You can also contact the Business Systems Help Desk at (919) 962-HELP or https://help.unc.edu/sp
The Update Existing Job Form Type is used to end or complete an employee or contingent worker’s record(s). The form requires a Termination (TER) or Completion (COM) Action and Reason Code in order to end a job.
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If you have questions about Action Reasons contact your School/Division HR Consultant. You can also contact the Business Systems Help Desk at (919) 962-HELP or https://help.unc.edu/sp