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In early spring 2022, a group led  by Mechelle Clayton, Interim AVC of Enterprise Applications, met to discuss ways to simplify the access request process. They started by asking for feedback from campus users, central offices, ARCs, and others so they could understand the pain points and used that feedback to identify requirements and set priorities for changes to the current process and tools. Some of the pain points raised are: Security Roles: There are too many security roles, and descriptions are unclear. Combine roles into groups for easier selection and maintenance. Manual Processes: Current processes are manual. Paper forms and keying data into the system is time-consuming and often lead to errors and missing or conflicting information. Automating assignment of security access for new employees, employee terminations, and employee transfers into new positions would speed up the processes and result in cleaner role assignments. Documentation and Training: There is confusion about how to sign up for training and where to find help documentation. Navigation and Tracking: Access Resource Coordinators (ARCs)across Finance, HR/Payroll, Student Administration, and departments use different approaches for managing access requests. It’s difficult to track when an employee has completed the mandatory training, and it isn’t easy … Read more

Type: Categories: General, HR/Payroll, Student Admin Last Updated: May 11, 2022

Form that must be completed and sent to prior to changing the Account number on an Accounts Payable voucher that has already posted to the general ledger.

Type: Form Categories: Finance Last Updated: December 14, 2016

This guide provides detailed information on being an Access Request Coordinator (ARC). ARCs enter requests for access to ConnectCarolina and some companion systems such as Web Travel and PeopleAdmin. The guide includes step-by-step instructions for: entering and submitting access requests, retracting and deleting requests. sharing a request. working with file attachments in the access requests. generating reports on access requests. checking the status of a request.

Type: Guide Categories: Finance, General, HR/Payroll, Reporting, Research, Student Admin Last Updated: July 28, 2016

In May 2016, after many years of great service, the mainframe computer was shut down, capping a year-long effort to decommission the legacy systems. This page collects in one place instructions for where to find information from legacy systems, and also how access is given for the legacy systems that are still up and running.

Type: Web page Categories: Finance, HR/Payroll, Reporting, Student Admin Last Updated: June 14, 2016

A list of sources with descriptions and how to request a new source.

Type: Quick Reference Categories: Finance Last Updated: September 25, 2014

This self-paced course covers how to request new chartfield values, request a new Source, delete a Source request and deactivate a Source.

Type: Computer-Based Training Categories: Finance Last Updated: November 1, 2014

Part of a series of self-paced courses that covers available tools in InfoPorte.

Type: Computer-Based Training Categories: Reporting Last Updated: January 1, 2015

Part of a series of self-paced courses that covers available tools in InfoPorte.

Type: Computer-Based Training Categories: HR/Payroll, Reporting Last Updated: January 1, 2015

This webinar demonstrates options for entering source chartfield value requests.

Type: Webinar Categories: Finance Last Updated: October 13, 2014

This guide is used in the Creating Campus Vouchers class. This guide explains how to use the Campus Voucher option in ConnectCarolina to make payments (including to independent contractors), to enter credits, to replenish petty cash, to have checks cut, and to make cash advances.  The guide also explains how to create reusable templates for campus vouchers along with how to use those templates to create campus vouchers and how to modify the templates.  It also explains how to use the Voucher Inquiry option to see completed and in-process vouchers. This guide also touches briefly on how to find vouchers in InfoPorte reports.

Type: Guide Categories: Finance Last Updated: June 25, 2021