Here are resources to help Student Originators use ConnectCarolina.
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This self-paced course explains the ConnectCarolina terms of Person, Job code, Position and Job record, as well as the relationship between them. It also covers the ePAR forms used to submit HR actions.
This guide introduces the electronic Personnel Action Request (ePAR), the form used to enter all HR actions in ConnectCarolina.
This reference card contains 13 tips for managing student hires, including working with expected job end dates, the importance of entering actions on time, using positions correctly, and taking care to choose the correct person when entering the hire. This reference card also contains a table of job codes for managing student hires.
This is a quick reference for helpful links for Student Originators. It includes links to the monthly payroll calendars, the stipend calculator, the protection of minors policy and information on PID creation for minors. Additionally, there’s a link to the tips for searching for ePARs.
These slides detail best practices for Student Originators in ConnectCarolina and include information for position overview, pre-hire steps, using the Hire ePAR, job changes and short work breaks, as well as information on fund swaps and expected end dates and terminations. These slides are from the August 2016 Student Originators Best Practices meeting.
This QRC defines the temporary employment statuses for SHRA Student Summer Employment as well as providing requirements for hire.
This content details best practices for Student Originators in ConnectCarolina and include information for position overview, pre-hire steps, using the Hire ePAR, job changes and short work breaks, as well as information on fund swaps and expected end dates and terminations. These slides are from the August 2017 Student Originators Best Practices meeting. Webinar | Slides
This handy guide provides step-by-step instructions for using GradStar. Includes information on creating awards, changing funding percentages, deleting awards, generating GradStar reports, and more.
This self-paced course explains the difference between deleting and inactivating a GradStar award. It also covers the steps you’ll need to take to change a student’s estimated billing units and funding percentage and how to split a student’s award between two departments.
This self-paced course covers the steps you’ll need to take to gain access to GradStar and the different types of financial aid awards. You’ll learn how to view a student’s record in GradStar, mark a student as eligible to receive an award and enter multiple types of awards in the system.
|Course Name||Type||Course Description||Req'd for Access?|
|Student Originators 1: Introduction to Student Actions and ePAR forms||Computer-based Training||This self-paced course covers the basics about student positions in ConnectCarolina and describes the HR actions that student originators can enter into the system.||Yes|
|Student Originators 2: Creating Student Positions||Computer-based Training||This self-paced course describes how ConnectCarolina stores information about jobs in the SPA and EPA job families. It also covers how to create student positions using the Add/Update Position ePAR form.||Yes|
|Student Originators 3: Hiring an SPA Student||Computer-based Training||This self-paced course covers the SPA job family in greater detail and explains the process of using the Hire an Employee ePAR form to hire an SPA student.||Yes|
|Student Originators 4: Hiring an EPA Student||Computer-based Training||This self-paced course covers the EPA job family in greater detail and explains the process of using the Hire an Employee ePAR form to hire an EPA student.||Yes|
|Student Originators 5: Hiring a Student Into a Secondary Job||Computer-based Training||This self-paced course explains how to hire an existing student employee into a new secondary job, designate the new job as a secondary job, and add funding for the secondary job.||Yes|
|Student Originators 6: Transferring an SPA Student||Computer-based Training||This self-paced course describes the process to transfer an SPA student and use the Hire an Employee ePAR form to enter an SPA student transfer in ConnectCarolina.||Yes|
|Student Originators 7: Updating Job Records||Computer-based Training||This self-paced course explains how to use the Edit Existing Job ePAR form to update an employee's job code, title, compensation, and TIM supervisor.||Yes|
|Student Originators 8: Change of Student Employment Status||Computer-based Training||This self-paced course explains when to use the Change Employment Status ePAR form and how to submit a student employee termination.||Yes|