Student Originators
Here are resources to help Student Originators use ConnectCarolina.
For access to any HR systems at the University, you must complete the FERPA training in addition to any other required training. You can find instructions for completing the training on the Registrar’s site.
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HR Overview
This self-paced course explains the relationship between the person, position, and job in ConnectCarolina. It also covers the ePAR forms used to submit HR actions.
Start the CourseHR Payroll Calendars
The calendars on the Finance and Operations website shows the important dates and deadlines related to payroll.
Payroll CalendarsePAR Overview
This guide introduces the electronic Personnel Action Request (ePAR), which is the form used to enter all HR actions in ConnectCarolina.
Open the GuideTips for Searching ePARs
This guide provides tips for searching ePARs.
Open the GuidePrinting an ePar form
This guide explains how to print an ePAR form.
Open the GuideThis guide serves as a reference document for Student Originators. It accompanies the Student Originators online training courses.
Open the Guide
Student Originators 1: Introduction to Student Actions and ePAR forms
This self-paced course covers the basics about student positions in ConnectCarolina and describes the HR actions that student originators can enter into the system.
Start the CourseStudent Originators 2: Creating Student Positions
This self-paced course describes how ConnectCarolina stores information about jobs in the SPA and EPA job families. It also covers how to create student positions using the Add/Update Position ePAR form.
Start the CourseStudent Originators 3: Hiring an SPA Student
This self-paced course covers the SPA job family in greater detail and explains the process of using the Hire an Employee ePAR form to hire an SPA student.
Start the CourseStudent Originators 4: Hiring an EPA Student
This self-paced course covers the EPA job family in greater detail and explains the process of using the Hire an Employee ePAR form to hire an EPA student.
Start the CourseStudent Originators 5: Hiring a Student Into a Secondary Job
This self-paced course explains how to hire an existing student employee into a new secondary job, designate the new job as a secondary job, and add funding for the secondary job.
Start the CourseStudent Originators 6: Transferring an SPA Student
This self-paced course describes the process to transfer an SPA student and use the Hire an Employee ePAR form to enter an SPA student transfer in ConnectCarolina.
Start the CourseStudent Originators 7: Updating Job Records
This self-paced course explains how to use the Edit Existing Job ePAR form to update an employee’s job code, title, compensation, and TIM supervisor.
Start the CourseStudent Originators 8: Change of Student Employment Status
This self-paced course explains when to use the Change Employment Status ePAR form and how to submit a student employee termination.
Start the Course13 Tips for Working with Students
This reference card contains 13 tips for managing student hires, including working with expected job end dates, the importance of entering actions on time, using positions correctly, and taking care to choose the correct person when entering the hire. This reference card also contains a table of job codes for managing student hires.
Open the ReferenceStudent Processing Tips and Reminders
This reference provides valuable information about student processing.
Open the ReferencePlacing EHRA Students on Short Work Break
This guide describes how to place EHRA students on a short work break.
Open the GuideHelpful Links for Student Originators
This reference card contains helpful links for student originators. It includes links to the monthly payroll calendars, the stipend calculator, the protection of minors policy and information on creating PIDs for minors.
Open the ReferenceSHRA Student Summer Employment
This reference card defines the temporary employment statuses for SHRA Student Summer Employment as well as providing requirements for hire.
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Transfers versus Terminations
This document explains when to transfer a student employee versus when to terminate a student employee. This is an important distinction in ConnectCarolina with pay, benefits, and potential compliance implications.
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Making FTE Changes
This guide shows how to change FTE for an employee.
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Commitment Accounting 101
This guide gives an overview of commitment accounting and how it affects employee funding.
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GradStar Student Guide
This guide explains how to use GradStar to create student awards, change funding percentages, delete awards, and generate GradStar reports.
Open the GuideOnline Training: Using GradStar to Make Award Adjustments and Splits
This self-paced course explains the difference between deleting and inactivating a GradStar award. It also covers the steps you’ll need to take to change a student’s estimated billing units and funding percentage and how to split a student’s award between two departments.
Start the CourseOnline Training: Using GradStar to Open the and Enter Student Awards
This self-paced course covers the steps you’ll need to take to gain access to GradStar and the different types of financial aid awards. You’ll learn how to Open the a student’s record in GradStar, mark a student as eligible to receive an award, and enter multiple types of awards in the system.
Start the CourseThis document provides guidance on when to submit a service request for retroactive pay.
Open the Document