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Email Communication

  • Send Date: October 28
  • From: ConnectCarolina Communications
  • To: Users who can create or update Independent Contractors in ConnectCarolina
  • Subject: NEW!  Community Collaborator Form



Community and Nation

Start small and Think Big!

You are receiving this message because you can create or update Independent Contractors in ConnectCarolina.

Starting November 1, 2021, a new shortened Independent Contractor form will be available to members of the public who serve on committees and advisory boards with the University. This special category of worker is so often used, the Accounts Payable team worked with ITS, OSR and NC TraCS to develop a stream-lined version of the Independent Contractor form so that these collaborators could be enrolled into the Independent Contractor system with less paperwork.

Following the successful implementation of our shortened Speaker Checklist form for Independent Contractors; we are delighted to announce another streamlined Independent Contractor process for another type of service: Community Collaborators.

Community collaborators are individuals who are paid to review and evaluate a University activity by sharing feedback, suggestions, insights, and concerns based on their perspectives as lay members of communities that may be affected by that University activity (i.e. community advisory board or focus group members).  Most commonly, this designation is used for members of Community or Patient Advisory Boards/Committees or individuals providing similar services to a project or program.

Community Collaborators are restricted to the following:

  • The collaboration lasts no more than 1 year
  • The contract does not exceed $5,000.00
  • The collaborator is a US person who can provide an IRS form W-9 with the Community Collaborator checklist

If the collaborator does not adhere to these above qualifications, the department should establish this vendor/supplier through the 708 – University at Chapel Hill Policy on Independent Contractor Policy and 708.1 University of North Carolina Procedure on Independent Contractor Process.

To find out more, please see our NEW! Community Collaborator Form page, or you can find details in the newly released process, 708.4 – Procedure on Paying a Community Collaborator.

For questions or more information, contact Accounts Payable at


*See Procedure 708.4 – Procedure for Requesting and Paying a Community Collaborator for details.


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