Finance Upgrade to PeopleSoft 9.2

Companion systems such as PeopleAdmin and LawLogix will be available, but they will not be able to pull information from or send information to ConnectCarolina until the upgrade is complete.

• HCM RPT environment will not be available until 7:00 am Monday, December 10.
• Position creations and updates approved and executed in ConnectCarolina after 2:00 p.m. on Friday, December 7 will not be available in PeopleAdmin until Monday, December 10.
• New hires, terminations and department changes executed in ConnectCarolina after 5:00 p.m. on Thursday, December 6 will not be available in LawLogix until Monday, December 10.
• New hires and terminations executed in ConnectCarolina after 5:00 p.m. on Thursday, December 6 will not be available in BenefitsFocus until Monday, December 10.
• Affiliate Request will be unavailable from noon on Friday until 7:00 am on Monday.

TIM and Viewing Paychecks

• Faculty, staff and student employees will not be able to use the Self-Service functions such as View Paycheck during the HR/Payroll outage.  December 7 is a payday, and you will be able to view your paychecks until noon when the HR/Payroll system goes offline.
• The TIM system will be available, but you will not be able to access it using the link in ConnectCarolina. If you need to use TIM during the outage, go to https://unctim.unc.edu/employee.

The sites highlighted with an orange box are links to sites outside of ConnectCarolina and they will be accessible from ConnectCarolina except from 10:00 pm on Saturday, December 8 until 8:00 am on Sunday, December 9. Keep in mind that they will not be able to pull information from ConnectCarolina.

P-Card will be available however, these companion systems will not be available during the outage:

• Web Travel
• Unit Accounting System (UAS)
• Vendor Invoice Submission Page (VISP)
• Customer Billing Management (CBM) and Bill Presentation

TIM and Viewing Paychecks

• Faculty, staff and student employees will not be able to use the Self-Service functions such as View Paycheck during the HR/Payroll outage.  December 7 is a payday, and you will be able to view your paychecks until noon when the HR/Payroll system goes offline.
• The TIM system will be available, but you will not be able to access it using the link in ConnectCarolina. If you need to use TIM during the outage, go to https://unctim.unc.edu/employee.

ePro Ordering

• ePro orders cannot be placed or changed during the outage since they are part of the ConnectCarolina Finance system.
• Airgas orders after noon on Friday, December 7 can be placed by emailing the ANWMorrisvilleAdministration@airgas.com, which is routed to Teresa Suggs (919-544-3772 ext 311) or Jason Newhouse (919-544-3772 ext 312). Airgas will handle the orders over the outage period and work through the technical process after Connect Carolina is back up and running.
• ARC3 orders placed after noon on Friday, December 7 until  7:00 am, Monday, December 10 should be placed directly with Michael Banks at michael.banks@arc3gases.com.

The sites highlighted with an orange box are links to sites outside of ConnectCarolina and they will be accessible from ConnectCarolina except from 10:00 pm on Saturday, December 8 until 8:00 am on Sunday, December 9. Keep in mind that they will not be able to pull information from ConnectCarolina.

The ConnectCarolina Student Center will be down.

UPDATE:  SUNDAY, DECEMBER 9, 8:45 AM   The ConnectCarolina Outage for the Student Administration component is running long.  Faculty and Students should be be able to log back in at approximately 10:00 AM.

We recognize that Faculty may be entering grades this weekend, so, we made adjustments to the upgrade schedule to minimize the impact to the ConnectCarolina Student Administration application. You will not be able to enter or upload grades from 12/8 at 10:00  pm until 8:00 a on 12/9.

ConnectCarolina Student Administration application will remain online until Saturday night, December 8 at 10:00 pm.  It will only be unavailable from 10:00 pm until approximately 8:00 am on Sunday, December 9.

These companion systems will not be available during the overnight outage for the Student Administration application:

• TouchNet (students and third party proxies cannot pay bills; applicants cannot pay enrollment deposits)
• Parent proxies to view student data
• The CarolinaGO mobile app
• Other external vendor sites such as Credentials, Coursicle, CollegeScheduler will also be down during this outage.

Students will not be able to access or use ConnectCarolina for any student action such as viewing class schedules or updating personal information.during the hours of 10:00 pm, Saturday, December 8 until approximately 8:00 am on Sunday, December 9.  Please note that the ConnectCarolinaGO mobile app will also be down during the outage.

During the outage, you will not be able to:

• Create or change an Onyen or Guest ID or change your password
• Update your listing in the online directory to include emergency contact and phone number for Alert Carolina
• PID Create
• PID Inquiry

The following applications will not be available during the outage.

• CPPSReg –  Credit Program Registration
• PDEPReg –  Professional Development Registration
• CEU – Continuing Education Units
• FCCPS -Friday Center Central Processing

• Finance WorkCenter (previously called FS WorkCenter)

  • The Finance WorkCenter is expanded with more links to pages that you use most. You will not have to rely on breadcrumbs.
  • If you have access to other Finance WorkCenters, you can access them from the Finance WorkCenter. They will open in a new tab. (Finance WorkCenter > Other WorkCenters folder > Work Center link)

What you will see:

• Budget Journals: There’s a new column called “Approval Line Status” (The column can be hidden using the Personalize option)
• Budgets Overview: Includes the chartfield description (It can be hidden using the Personalize option)
• Copy Budget Transfer:  This is the same functionality that you already have to copy a budget journal.

What you will do:

• If a change is made to a budget journal/transfer after it’s submitted into workflow, the approval status will be “canceled”, but the originator can make changes to it and resubmit without having to start a new one from scratch
• Approvers are required to enter comments if they deny a transaction
• Budget Journals and Transfers – if a transaction fails budget checking, the originator needs to check the budget header status. A popup will no longer appear.

You will notice look and feel changes as well as many changes to field labels.

Creating Requisitions: 

• The Campus Voucher page has a new layout.
• Vendors now called Suppliers
  The term Vendors will still appear on Queries and some attachments
   
• “Create Requisition” is now called “Requisition”
• To see the chartfield, there’s an additional click to see accounting lines.
• Check Budget, Pre-Check Budget and Notify are buttons instead of links
• Special Request is on the left. It is no longer a separate tab
• Add to Cart now called Checkout
• Add Item now called Add to Cart
• Review & Submit now called Checkout

• NEW FEATURE: There is a Recently Ordered screen

Managing Requisitions

Field Label Changes:

• Edit Requisitions now called Edit
• View Approvals now called Approvals
• View Printable Version now called View Print
• Cancel Requisition now called Cancel
• Copy Requisition now called Copy
• For Edit Requisition and Requisition the Modify Line/Shipping/Accounting link is now called Mass Change
• Save and Preview Approvals is now called Save for Later (NOTE: Functionality change – this only saves the requisition, it no longer takes you to the approvals page)

• ePro screen changes:
  • Suppliers are alphabetized
• Requisition Settings is now on the Supplier Catalog page