Resource Category: HR/Payroll

HR Payroll Quick Reference Cards (QRC) Click on the link in the Description.  This document as of November 16, 2022

This user guide will show employees how to submit and view leave attachments in ConnectCarolina. This includes leave request forms, medical certifications, and more. The UNC Leave Administration team created this online submission format to make leave submissions simpler and more consistent. Click the title slide to view the Employee User Guide

In early spring 2022, a group led  by Mechelle Clayton, Interim AVC of Enterprise Applications, met to discuss ways to simplify the access request process. They started by asking for feedback from campus users, central offices, ARCs, and others so they could understand the pain points and used that feedback to identify requirements and set priorities for changes to the current process and tools. Some of the pain points raised are: Security Roles: There are too many security roles, and descriptions are unclear. Combine roles into groups for easier selection and maintenance. Manual Processes: Current processes are manual. Paper forms and keying data into the system is time-consuming and often lead to errors and missing or conflicting information. Automating assignment of security access for new employees, employee terminations, and employee transfers into new positions would speed up the processes and result in cleaner role assignments. Documentation and Training: There is confusion about how to sign up for training and where to find help documentation. Navigation and Tracking: Access Resource Coordinators (ARCs)across Finance, HR/Payroll, Student Administration, and departments use different approaches for managing access requests. It’s difficult to track when an employee has completed the mandatory training, and it isn’t easy … Read more

Double-Check Your Home Address for Tax Forms Your home address (not your mailing address) is where the University sends your printed tax forms (1098-T and W-2).  Please take a minute to double-check your home address in the campus directory and update it if needed.  To do that, sign in to ConnectCarolina and from the Self Service (employees) or the Student home page, click the Personal Information tile, and then the Addresses option on the left side of the Personal Information screen. Verify that your home address is correct and click the red pencil icon next to your home address if you need to make changes. If you make changes, be sure to click OK at the bottom of the Edit Address page, and then Save. Please update your home address prior to winter break to guarantee your tax forms are delivered to your desired address. Opt Out of Printed Tax Forms  You can choose to opt out of printed W-2 and 1098-T forms and get them electronically only. Opt out of printed 1098-Ts: The IRS requires the University to issue Form 1098-T, “Tuition Payments Statement,” to each student by January 31. The 1098-T form helps you determine whether you are … Read more

Originators All hires require a position Position ePAR must fully execute before corresponding Hire ePAR begins All PeopleAdmin recruitments require a position Position ePAR must fully execute before PeopleAdmin posting begins All fund swaps require a position *NEW* links to View and Update Position ePARs Approvers Check to make sure all hires have a position Check to make sure all fund swaps have a position Review HR Worklist for Position ePARs daily and take action *NEW* links to View, Update and Approve Position ePARs HOW TO: Clean Up Expired Job End Dates  

[ Click to view a PDF version of this page Student Processing Tips and Reminders ] Student Processing Tips and Reminders Student Employment Website: As a reminder, the Student Employment Website was created to answer many questions related to hiring and updating student jobs. Payroll Guide Available: New student employees should complete payroll documentation through ConnectCarolina Self Service. Note: access to Self Service is not available until the hire effective date has been reached and the Hire ePAR has fully executed.  The Payroll Guide for UNC-CH Employees is available to inform employees of Self-Service options in ConnectCarolina. This guide was primarily designed to help orient new employees but also provides valuable information for existing employees. The guide contains an easy-to-follow checklist to ensure employees are taxed as expect ed and receive their first paycheck via direct deposit. Student FICA Exemption: To be exempt from having FICA taxes withheld on payroll wages, student employees must be enrolled at least half-time in coursework during the compensated pay period. Additional details. Hire Effective Date Changes Changing a Hire Date: In the event you need to change the effective date of an employee’s hire, please submit a ServiceNow/HELP ticket.  The effective date cannot be adjusted … Read more

Recording of training delivered by the HRIM Business Analysts and Background Check Unit Director detailing the changes to background check process for campus originators. The training was recorded on 4/28/2021.

Did you notice that in the new year, some Infoporte reports transitioned to Tar Heel Reports? Reports that were available as SAS VA inside of Infoporte are being moved to Tableau as Tar Heel reports. Here are some highlights about the Tar Heel reports and the benefits to you: Not all reports have transitioned to the new technology. If it was transitioned, you’ll see “Now in Tar Heel Reports” next to the report name. The Tar Heel reports are the same reports you had access to before with a notable change – security is different. You’ll see reports for all departments, not just your own. Don’t worry, it’s easy to filter and save your reports. When you click the name of a Tar Heel Report a new window opens with a Sign into Tableau Reports button. Some Big Wins for You Downloading is easier and more intuitive. You can even pick specific or all columns to download. There are multiple formats to download to, including Image (png), Data (txt/csv), PDF and PPT. Tar Heel Reports load quickly. It’s a noticeable difference from loading SAS Visual Analytics reports. You can save your reports as Favorites. Filter for the department data you need, save your … Read more

If you already take advantage of one of the supplemental retirement programs offered as a benefit at UNC, or if you’re interested in participating, you’ll be happy to hear that the enrollment process just got a little easier.  On Thursday, July 2, as part of an ongoing initiative to make benefits enrollment easier for employees by moving forms online, you can make elections for the UNC 403b and UNC 457 plans in ConnectCarolina.    SelfService > My Benefits > Benefits Enrollment > Supplemental Retirement Plans    UNC 403b and UNC 457 through TIAA and Fidelity   Until now, employees downloaded and completed forms for each of four available plans and then sent the completed form to the Benefits Department, where staff keyed the information in manually.  Now, a click in ConnectCarolina takes you to a supplemental retirement planning “hub” with information on all the plan options.   If you select the UNC 403b or UNC 457 plan as a best fit for you, you’ll go on to enter the dollar amounts you want to be deducted from your future paychecks or indicate a one-time deduction amount.  If you’re already enrolled in a UNC-administered plan and you want to change your elections, you’ll make those changes online and get an immediate acknowledgement of your new … Read more

This quick reference card explains how to split your paycheck between multiple accounts.